Staying on top of all your daily and weekly tasks can turn into a bit of a headache. For that reason, many people are turning to technology to make their lives easier. These task management apps have been dubbed “Get Things Done” (GTD) Apps. Things 3 and Todoist are two apps in. Todoist’ review functionality also enables me to see how many tasks I’m completing daily, which in turn allows me to see how consistent I’m being with my productivity. The great thing about using the graphical view in Todoist’s review process is that you can get as.

• Todoist Task Dependencies
• Export Todoist Tasks
• Repeating Tasks Todoist
• Todoist Daily Tasks
• View Completed Tasks Todoist

Instead, add your tasks to Todoist so you’ve got your list on your phone wherever you go. Just load up the template, add the foods you want to buy, and head to the grocery store. As you buy what you need, check the items off your task list. Todoist have recently updated the way tasks and sub-tasks work. Find out everything you need to know in this episode. Sign up for Todoist for FREE here https.

“David Allen says that if you are not doing your weekly review, you are not doing GTD.” – Leo Babauta, Zen Habits

Even though Leo Babauta (like me) doesn’t dive into GTD all that much anymore, he does offer the above quote that is incredibly valuable when it comes to adopting the systematic approach to productivity. Getting into the habit of capturing is a big first step, but unless you’re storing your tasks and projects in something that will last over the long term – and allow for regular review.

I was able to do a review in OmniFocus fairly easily, especially on the iPad. And OmniFocus 2 has made it even easier to do. So when I moved to Todoist, I had to figure out a way to conduct my reviews in a whole new way. After a few months of experimenting, I’ve come up with a routine that makes performing a weekly review in Todoist that works for me. Maybe it will work for you too.

(Note: This routine only works with Todoist Premium and Todoist Business. First off, you need to be using Todoist Karma in order to review as I do. If you’re using the free version of Todoist or not using Todoist Karma, I’d love to hear how you’re reviewing in the comments.)

To be absolutely clear, the review settings in Todoist don’t allow for a weekly setting. The lowest setting offered is the past two weeks, which means that I actually only scroll down as far as one week when doing this review. For those who struggle with doing a review weekly, the two week option might actually be a blessing in disguise. Using it can really help you develop the habit of regularly reviewing. Todoist’s review option also allows for monthly and bi-annual reviews, which can come in handy for taking a look back at what you’ve accomplished over longer periods of time.

It’s also worth noting that a weekly review as defined by David Allen’s GTD methodology is just as much about planning how to move forward as it is to look back on what you’ve done (if not more of the former).

The other thing I do is sort my projects in a manner that allows for easy access during the review process. So before I start the review, I make sure all of my projects are placed in an order that makes sense based on the work I’ve been doing over the past few weeks. Tiering projects within larger projects can also help expedite the process. Essentially the larger projects act as “areas of responsibility” while the projects within them act as related projects.

Now I can either review by project or label if I want. More often than not, I’ll review by project because I’m looking to move projects forward more than labels.

That said, by filtering out by labels I can see what labels are being used regularly and which ones aren’t. I can also see how many low energy tasks and high energy tasks I’m accomplishing by project. Todoist’ review functionality also enables me to see how many tasks I’m completing daily, which in turn allows me to see how consistent I’m being with my productivity.

The great thing about using the graphical view in Todoist’s review process is that you can get as granular as you want. You can view labels in all projects, all labels in one project, or a specific label in a specific project. You can really define what views enable you to get the most out of the regular reviewing you should be doing. There’s real power in having that kind of flexibility.

While I really do wish that there was a weekly option in Todoist’s review setup, but the filtering process that the review area offers makes things work very well once you’ve gotten used to it and really tap into what a regular review in Todoist can deliver. If you’ve yet to look into Todoist’s review capabilities, make sure you take the time to do so when you’re scheduled to do your next weekly review. It’s another way to can really make the most out of the Todoist experience.

Todoist Task Dependencies

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Todoist is a flexible tool with a lot of more or less hidden features. Here is a list of Todoist tips, possibly with a bunch of things you didn’t know was possible in Todoist.

Todoist tips no 1: Group your tasks with a heading

Start the task name with an asterisk followed by a space. “* Meeting preparations” This will create a Todoist task without the usual circle in front of it.

Todoist tips no 2: Bookmark your list of completed tasks

Do you like to look at the list of completed tasks at the end of the day, or during your GTD weekly review? Add the link to your favorites/bookmarks in your browser. Here is the link: https://todoist.com/app?lang=en#activity%2Fnull%2Fnull%2Fitem%3Acompleted

Todoist tips no 3: Copy and paste images directly into a comment

Yes, it’s as simple as that just copy and paste a picture into a comment in Todoist.

Todoist tips no 4: Work with multiple tasks

You can select multiple tasks by holding down the Shift or Ctrl key in Windows. By using the menu at the top, you can change projects, date and priority. From the More menu, you can also duplicate, archive, delete or change labels (contexts).

Todoist tips no 5: Use emojis

Todoist supports the use of emojis in project titles, task titles, task comments, and label titles.

Supported emojis can be found here:

Todoist tips no 6: Get good at using filters

Filters in Todoist is a powerful tool that can help you to both get an overview of the big picture, as well as to laser focus on what is important right now. Read my blog post to learn more.

The ultimate guide to Todoist filters

Export Todoist Tasks

Todoist tips no 7: Add multiple tasks by using copy and paste

What is the easiest way to add multiple tasks to Todoist? Use a text editor.

1. Start by making a list in your favorite text editor. It can be Word, TextPad, Evernote, or any other application.
2. Make a list with each task on a separate line. Use hard return (Enter).
3. Copy the text.
4. Click + Add Task in Todoist. You then get a question, “Do you want to add X tasks?”
5. Answer “Yes”. (If you answer “No” the text will be pasted as a continuous text in a single task.)

Todoist tips no 8: Make a heading with a colon

Create a task in Todoist followed by a “:”. This will create a task without the usual circle in front of it, followed by a colon. This is also a great way to make a heading for a list of subtasks.

Want to sign up for Todoist Premium?
In that case, I would appreciate if you use the below link. If you do that, I get two months Todoist Premium added to my account – with no extra cost for you. Thanks!
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Todoist tips no 9: Create location-based reminders

Want to be reminded of something when you arrive a work? No problem. In Todoist you can set up reminders that are triggered when you leave or when you enter a location. See https://support.todoist.com/hc/en-us/articles/205348301-Reminders for how to set this up on different platforms.

Todoist tips no 10: Use project comments

Project comments is a very useful way to provide high-level comments about a project. You’ll find the project comments icon to the right of the project name.

Todoist tips no 11: Make it easy to use a project as a template

Re-using a project is easy using the project templates function. One way to speed up this process is to add the web link to a project in the project comments of the same project. To do this, do the following:

1. Open the project you want to use as a template.
2. In the top-righthand corner, click on the project actions icon.
3. Select “Export as a template”.
4. Click on the button “Export as shareable URL”.
5. Select “Copy link to clipboard” and close the dialogue box.
6. Click on the project comments icon.
7. Paste the link and Click “Add comment”.

Now, all you have to do to re-use this project is to click on the link in the project comments and choose which project to import into.

The above example is for the web version, for other platforms, see https://support.todoist.com/hc/en-us/articles/208821185-Import-Export

Todoist tips no 12: Format text as bold or italic

Task titles, project titles, and comments can be formatted as bold, italic, or both. The formatting is done by using asterisks (*)

• Italic: “* Text *” = Text
• Bold: “** Text **” = Text
• Italic and bold: “*** Text ***” = Text

Todoist tips no 13: Insert links

Todoist support the use of links in project titles, task titles, and task comments. To insert a link, use this format:

Repeating Tasks Todoist

“http://www.dandywithlens.com/ (The worlds best blog)” = The worlds best blog

Todoist Daily Tasks

Todoist tips no 14: Use keyboard shortcuts

38 keyboard shortcuts that will improve productivity in Todoist and Evernote

View Completed Tasks Todoist

Todoist tips no 15: Insert code in comments

If you need to insert code in the comments text, this is the way to do it:

• Inline code: ‘Insert code’
• Code block: ”’Insert code”’